Visitor Pass Systems

Knock, knock… Who’s there?

Do you keep a record of visitors to your site?
Do you know when they arrived, where they are, who they are, who they are visiting and when they leave your site?
Do your visitors know the emergency procedures of your site?
Are your visitors easily identified by your staff?

The control of visitors within companies is often seen as a decentralised function that devolves responsibility to the person being visited. However the reality of the situation is that it is your corporate responsibility to ensure the safety and privacy of all visitors and that adherence to your standards of safety, confidentiality and evacuation procedures is communicated to all visitors and contract staff on your premises.

The Kalamazoo Visitors Pass system is ideal for businesses of all sizes, and complies with:

Occupational Health and Safety Act 1991.
The Privacy Act.
The Evacuation of Buildings Regulations.

Using Kalamazoo’s visitor books your visitors will be managed swiftly through your reception area, whilst creating a professional 'first impression'. Visitor Pass System

For a mere few cents per visitor the Kalamazoo Visitor Pass system can ensure your organisation peace of mind when dealing with visitors.

How it works

Principally the system involves a paper pass which the visitor retains whilst on your premises.

To sign in a Visitor, the top line of the pass is completed, together with the information to the right hand side of the pass. The passes are produced on carbonless paper, so that the register is automatically compiled as the visitor completes the information on the Visitor Pass. The pass can then be easily detached from it being perforated, placed in a clear plastic, clip-on holder (supplied for this purpose) and worn by the Visitor.

On leaving, the Visitor will return the pass and holder to security/reception when the time out column is completed.

There is also a privacy sheet on the system, which makes it impossible for other visitors to look at the book and discern the names and information of prior visitors, this is very important in terms of protecting privacy.

Some of the benefits of the visitor books:

A quick and effective method of communicating terms of visit.
Quick and simple to operate.
Ensures your organisation complies with the Occupational Health and Safety Act 1991 (employers will always owe a duty of care to employees, contractors and visitors to their sites).
Allows your organisation to portray a professional image to visitors.
The security sheet ensures that all visitors information is kept secret and hidden from other guests signing in.
Provides an up-to-date and permanent log of visitors visiting your site.
Produces a clearly visible ID pass that may be easily identified by your staff at all times.
Easily portable in case of emergency

The Kalamazoo Visitor Pass System is available in 3 formats.

Sentinel Visitor Pass Books (10 sets of 25 passes per book) + Sentinel Cartridge Holders or Writing Boards
Sentry Visitor Pass Books (10 sets of 10 passes per book) + Sentry Display Stand
Personalised/Customised Visitor Pass Books

The Sentinel Visitor Pass System

The Sentinel set of passes is size 333 x 283mm (1311) and consists of 25 overlapped passes with each run of passes registering with a Visitor Register summary. The Passes and Summary are interleaved with a Security Sheet, which enables complete confidentiality of entries.

The Sentinel Cartridge Holder is “up market” when image is important to the buyer or when more specific information is required on the Register or Pass (e.g. Contractor’s details, etc.)

The Book for the Sentinel register is offered if cost is a major consideration or if there are many entry points to the site or building.

The Sentry Visitor Pass System

The SENTRY Visitor pass set of forms is size 6 ¾ x 11 ¼ (171 x 285mm) and consists of 10 overlapped passes registering with a Visitor’s Register summary. The passes and Register are interleaved with a Security Sheet, which enables complete confidentiality of entries.

The sentry system can come either come with a Display Stand or in a book.

The Personalised Visitor Pass System

The visitor pass system is a set of passes which are 333 x 283mm (1311) in size and consists of 25 overlapped passes with each run of passes registering with a Visitor Register summary. The Passes and Summary are interleaved with a Security Sheet, which enables complete confidentiality of entries.

Passes can be designed to meet individual customer needs and can be printed both front and back. Additional Details that can be included:

Corporate logo
Company details
Building safety & evacuation procedures
Site Maps
Prohibited items such as cigarettes, mobiles or cameras

Other enhancements available include:

Customisable & additional input fields
Different coloured passes, to denote different gates of entry or days of the week.
Two part passes, one for the visitor, one for the vehicle. Passes can be perforated and gummed on the edge, one part for the visitor, the other for sticking to the vehicle windscreen.

The visitor Pass system can be placed in either a Kalamazoo Binder/Holder or bound with a triad cover.

Available Printed Pass Specifications:

Colour Options: 1, 2, 3 or 4 Colours
Printed sides: 1 or 2
Selected numbering
Security Features: See below

Available additional security features for your personalised passes:

Copy Void
A unique pattern is printed on the paper that if photocopied, the word ‘void’ appears on the copy.
UV fluorescing Inks
The ink may only be seen under a UV lamp and is not visible under normal light.
Fugitive & Solvent Sensitive Inks
The ink reacts to organic solvents, providing a visual alert that tampering may have occurred.
Thermochromic Inks
Inks that change colour or disappear when heat is applied.
Artificial Watermark
A printed watermark that cannot be duplicated by scanners or copiers.
Fine Line Security Pattern
Used in the background of a cheque in a subtle ink colour.
Custom Micro Printing
Miniature type that can only be read when magnified and cannot be duplicated by a copier.
Warning Bands
To state to the person viewing the document that the cheque is protected, thus curbing possible forgery attempts before they start.
Vignettes
Creates a fading effect of dark to light. Used with subtle colours and extremely difficult to scan.
Sequential Numbering
Gives a product a clear audit trail that helps identification of any fraudulent copies .